What is the Document Repository?

The Document Repository is a library of reports and documents containing information of value to companies in the pine chemicals industry.

These documents have been contributed by industry organizations such as the Pine Chemicals Association (PCA) and the Hydrocarbon and Rosin Resin Producers Association (HARRPA) sector group of CEFIC, individual member companies and outside groups under contract to the organizations or companies. They may also be public documents of use to the industry.

The reports encompass physical property, environmental, toxicity and skin sensitization tests; end use information; risk analyses; technical and engineering studies; standard test methods and other information concerning turpentine, tall oil fatty acids and rosin and their derivatives.

Access to a report is variable and is at the discretion of the contributing organization. Some documents may have full access to the public and can be located during an Internet search. For some reports, only the summary is open to the public and the full report can be accessed only after permission from the President of the PCA or his designee. Most restricted are the reports open only to persons with a password.

To gain access to all parts of the Repository you must be part of the personnel of a PCA member company, a designated PCA consultant or a member of a sister organization such as HARRPA. You must have a password that allows specific access privileges to the Document Repository. To obtain a password to the Repository, please click on the following link, fill in the form and e-mail it to the PCA.

If a report summary has been located through an Internet search and the searcher has no access privileges, he will not be allowed to download the full report. He can request access to the report from the President of the PCA or his designee. If such access is given it will be specific to the requested report and only for a limited time period.

All reports that are deemed confidential will have a warning appended to each page: “This report is the confidential property of the Pine Chemicals Association, the HARRPA Sector Group of CEFIC and/or one or more of its members. Unauthorized reproduction or distribution of it is prohibited.”

When you click on the “Enter the Document Repository” button at the top or bottom of this page you will be taken to the initial search page where you can choose from a “Document Search” or simply “Browse the Repository.”

If you click on the "Search Documents" button at the top or bottom of this page, you will be taken to "input page" for your search. You can search for any words or phrases that might occur in a report by typing them into the empty field and clicking on the “Search” button. This will bring up all the summaries or abstracts of all reports containing the word or phrase somewhere in the document. If you wish to see a full report, (and you have signed in with your password) simply click on the link to “View Report” and it will be downloaded as a PDF file to your computer.

If you click on the “Advanced Search ‘ button on the "input page," you can search using the various ways under which the documents have been stored. These include the organization that did the work; the author; the primary category under which the report was filed (class of product or type of work done); and the organization that provided the report.

Clicking on this button at the top or bottom of this Introduction Page is a way to look at all the documents that have been contributed to the Document Repository. You can re-order the reports by document ID, contributing organization, author or title, and the output is the first few sentences of the summary or abstract. Again there is a link to download the full report in PDF if you have a password.

If you have signed in with a user name and password you will see buttons at the top and bottom of this page labeled "Add Document." You cannot add a new document directly to the Document Repository – it must first be reviewed by the Document Approval Subcommittee of the PCA Environmental, Health & Safety Committee and approved for posting. This process may involve review by an outside expert, such as a toxicologist, to be sure that the data we are posting is accurate. Essentially what the form does is to allow you to submit the report and all the pertinent information to the PCA and to start the process of review and approval.  

The information requested consists of the Document Title, the Date of the Report, the Organization Providing the Report, the Person Providing the Report, the Organization that did the Work, the Author(s), into what Categories the report fits (pre-approved categories are in the drop-down box, but you can suggest new categories if necessary), an Abstract or Summary of the report and the Document Format in which it will be submitted. There is also a button entitled Select Document that takes you to your hard drive and allows you to find the document and upload it electronically. If the document is a paper copy it will have to be scanned. The most efficient procedure here is to contact the EHS Document Approval Chairman for initial approval. Reports that are submitted in PDF are completely searchable.